General Rules and Regulations for PENN HOSA Competitive Events

REGISTRATION

  1. Competitors must be active members in good standing within the local, state and national HOSA organi­za­tions. The PENN HOSA State Advisor will verify the compet­itive event participant’s eligi­bility to partic­ipate in the events at the State Leadership Conference (SLC).
  2. Competitors shall be regis­tered by the imposed deadline date as stated on the regis­tration form. Competitors may be dropped and substi­tutes added as long as the process is completed by the imposed date stated on the conference regis­tration form. It is the respon­si­bility of the local chapter advisor to send documen­tation that the add-on is a MEMBER OF PENN HOSA and NATIONAL HOSA.
  3. PENN HOSA recog­nizes the official defin­i­tions for secondary, postsecondary/collegiate members of HOSA for the purposes of compet­itive events regis­tration.
    1. Competitors may enter only one event.
    2. Each chapter may register one competitor or one team in each compet­itive event according to the event guide­lines.
    3. Secondary, postsecondary/collegiate level competitors will be judged separately.
    4. In addition to the event in which the competitor is regis­tered, he/she may also register to compete in any of the Recognition Events.
  4. The State Leadership Conference (SLC), as circum­stances dictate, will be conducted in a time frame allowing an interval of time to meet the International Leadership Conference (ILC) regis­tration deadline date as announced by the State Advisor.
  5. All attendees to the State Leadership Conference (SLC) MUST register at the desig­nated hotel or the desig­nated overflow hotel that would be utilized, if necessary, due to the number of regis­tered attendees.

CELL PHONE AND SMART DEVICE POLICY

  1. Competitors may not use cell phones or smart devices during PENN HOSA compe­tition or in compet­itive event holding areas. Competitors may use cell phones or smart devices to access electronic event guide­lines used during the event orien­tation. Cell phones and smart devices may be used during PENN HOSA compe­tition if the event guide­lines indicate they may be used for electronic notecards. Competitors will be asked to place their cell phones or smart devices in the off or silent position (or with the battery removed) in plain sight of the judges, during a written test, or secured with their personal belongings placed under their chair. The cell phone or smart device may not make any noise or vibrate during the event. The competitor may not touch the cell phone or device during the event. Violation of any part of the cell phone and smart device policy will result in the assessment of penalty points. Judge and event personnel cell phones and smart devices should be on vibrating mode during the compet­itive events. If the judge uses the cell phone or smart device as a timer he/she should inform the competitor when it is being used for this purpose.

COMPETITIVE EVENT INFORMATION

  1. PENN HOSA, when conducting events that are included in the HOSA Events Program, will conduct the events according to the most current HOSA Competitive Event Guidelines. However, Round One in guide­lines will NOT be a qualifier for Round Two. All competitors/teams will advance to Round Two at PENN HOSA State Leadership Conference (SLC) with the exception of the Health Career Display event. If any other exception has to be made, notifi­cation will be sent to all chapters in advance of the Conference and PENN HOSA revised guide­lines will be made available.
  2. A minimum of three (3) competitors or three (3) teams must be properly regis­tered by the imposed deadline date in order for PENN HOSA to conduct a particular compet­itive event at the State Leadership Conference (SLC). For skill events, if this minimum number of competitors has not regis­tered by the imposed deadline date, those who have regis­tered will be notified that the event will be a written test on Day 2 of the conference to replace the skills. Consideration for excep­tions shall be the decision of the PENN HOSA State Advisor and Co-Director of Competitive Events.
  3. PENN HOSA SLC has only one (1) section for each compet­itive event; this differs from what is written in the National Competitive Event Guidelines where multiple sections are required due to the large number of competitors regis­tered to compete at the International Leadership Conference (ILC).

EVENT ORIENTATION

  1. Failure to attend the event orien­tation will result in the loss of points. Registered competitors must attend the scheduled orien­tation at the State Leadership Conference (SLC) for the event(s) in which they are competing, or provide a proxy (advisor, member, chaperone) qualified to commu­nicate to the competitor the infor­mation shared at this orien­tation. At least one (1) team member must attend the orien­tation for team events. When a team member is repre­senting others on a team, he/she must bring a completed proxy form for each absent team member.
  2. Event Guidelines
    1. Competitors may enter only one event.
    2. Event personnel refer to the event guide­lines during the event orien­tation, and for that reason, competitors are required to bring a copy of the guide­lines (at least one copy per team) to the event orien­tation.
      1. Failure to bring the guide­lines to the event orien­tation will result in the assessment of penalty points.
      2. Event guide­lines may be presented in printed format or electronic format.
  3. Photo identi­fi­cation is required only at the State Leadership Conference (SLC) and must be in the form of a driver’s license, school identi­fi­cation badge, or any government issued photo. 
    1. Failure to bring photo identi­fi­cation to the event orien­tation will result in the assessment of penalty points.
    2. Photo ID MUST be presented prior to event, including Round One testing.
    3. Electronic format of identi­fi­cation is acceptable.
    4. Photo identi­fi­cation MUST be presented DURING time of orien­tation.
  4. All competitors are identified by a competitor number that is assigned at the time of regis­tration. All other forms of identi­fi­cation such as name and/or school must be removed or completely covered during compe­tition.

PROXY

  1. Registered competitors must attend the scheduled event orien­tation in which they are competing or provide acceptable adequate documen­tation of the reason for their absence and provide a substitute (advisor/member/chaperone) qualified to interpret to the competitor the directions/information shared at the event orien­tation. Failure to do so may result in the competitor’s nonpar­tic­i­pation in the event. 
    1. Acceptable excuses shall include illness verified by physician, employment commitment verified by employer, or school, state, or national exami­nation schedules verified by school admin­is­trator. The PENN HOSA State Advisor shall make the final decision regarding the appro­pri­ateness of the excuse.
    2. Acceptable documen­tation of the excuse on the PENN HOSA PROXY form shall include infor­mation that is to be signed by the competitor, chapter advisor, PENN HOSA State Advisor, school admin­is­trator, parent/guardian, and physician (if applicable).

COMPETITIVE EVENT DAY

  1. Event guide­lines are not required to be shown on the compet­itive event day.
  2. Photo identi­fi­cation is required only at the State Leadership Conference (SLC) and must be in the form of a driver’s license, school identi­fi­cation badge, or any government issued photo. 
    1. Failure to bring the photo identi­fi­cation to the event will result in the assessment of penalty points.
    2. Electronic format of identi­fi­cation is acceptable.
  3. Dress Code
    1. Competitors MUST adhere to the dress code as specified in the compet­itive event guide­lines for the event in which they are competing. The advisor should review this with the competitor to ensure that he/she under­stands the required dress code.
    2. PENN HOSA’s SLC Dress Code states that Official HOSA uniform, PENN HOSA SLC uniform, black suit or navy blue suit is required at all General Sessions, Delegate Business Sessions, meal functions and all compet­itive events except skill events when competitors will wear attire appro­priate to the occupa­tional area during the skill(s). At PENN HOSA SLC this means that “Business Attire” will not be worn by a competitor during compe­tition.
    3. For all compet­itive events, five (5) bonus points will be added once per competitor or team for appro­priate dress. In team events, all team members must be properly dressed to receive the bonus points. Exceptions are as noted in the event guide­lines. Bonus points will be awarded for proper compet­itive event attire on Day 2 of the conference when the actual event is held.
  4. Competitors must report to their compet­itive event at the desig­nated time and place. The competitor’s failure to report to the compe­tition area within five (5) minutes of the appointed time may result in the assessment of penalty points. For possible special circum­stances, prior arrange­ments must be made by the local chapter advisor through the PENN HOSA State Advisor.
  5. Study materials are permitted in HOSA event holding areas, but may not be used during compe­tition.
  6. If the competitor does not bring the required materials/equipment as specified in the compet­itive event guide­lines, rating form points will be assessed accord­ingly by the judges.
  7. Competitors must refer to cell phone and smart device policy regarding use of these items.
  8. Except for team events, competitors must work indepen­dently before, during and after the compet­itive event, without any assis­tance from judges, advisors, members, chaperones, family members or observers.
  9. Competitors partic­i­pating in compet­itive events will be judged according to the rating form and individual guide­lines for the event in which they are competing as well as these General Rules and Regulations. The decision of the judges will be final. Classroom teachers should use rating forms as a part of a learning process for members. These rating forms are included in the HOSA Handbook Section B which includes compet­itive event guide­lines and rating forms for each event.
  10. All events will be stopped at the end of the time limit as listed in each compet­itive event guideline whether or not the competitor has completed the skill demon­stration, speech, etc.
  11. Appointment times are used in many compet­itive events to ensure that the event finishes in the allotted timeframe. Professional ethics demand that competitors DO NOT discuss or reveal the secret topic or
    scenario for ANY event until after the event has concluded.
  12. Competitive event rating forms and test scores will NOT be returned. Advisors will receive notifi­cation of competitor event ranking following the conclusion of SLC.

HEALTH PROFESSIONS AND EMERGENCY PREPAREDNESS EVENTS

  1. The PENN HOSA State Advisor, in cooper­ation with the Co-Director of Competitive Events and the Competitive Events Leadership Committee (CELC), will determine the proce­dures that are to be performed for skill events based upon criteria which include space arrange­ments, condition of available sites, avail­ability of equipment, and similar factors pertaining to the operation of these events in a particular year.
  2. If a competitor jeopar­dizes the victim’s/patient’s safety or his/her own safety or fails to perform a critical technique and does not take immediate action to rectify the error, the total points for the skill or specific subpart(s) of the skill will be deducted and the competitor may be told by the judge to conclude that particular skill.
  3. Skill demon­stra­tions will be stopped at the end of the time limit whether or not the competitor has completed the skill.
  4. All competitors in any event who may come in contact with simulated body fluids must wear gloves, mask, and other barrier devices as recom­mended by the Centers for Disease Control and Prevention. Each competitor is respon­sible for providing his/her own barrier devices for the event in which he/she is regis­tered.

WRITTEN TESTS

  1. The competitor is respon­sible to bring sharpened #2 pencils to the event. Mechanical pencils are discouraged for use on Scantrons.
  2. A late competitor will be allowed to take the test. The competitor will not be given test direc­tions and will stop when all other test-takers are stopped. Penalty points will be assessed if the competitor arrives late for the event.
  3. Competitors will be asked to place cell phones and smart devices on the table in the off position (or with the battery removed) and turned face-down in plain sight of the judges during the event. If the cell phone or smart device makes any noise or vibrates during the event, penalty points will be assessed.

OBSERVERS

  1. Observers are permitted in selected compet­itive events as listed in the State Leadership Conference (SLC) Program Book.
  2. Observers shall not talk or be disruptive to the judges, competitors, and those conducting the event.
  3. Observers may not talk or gesture to competitors.
  4. Judges may deem a competitor ineli­gible to complete the compe­tition if he/she accepts assis­tance from observers.
  5. The number of observers will be limited based on space available.
  6. Use of cameras, recording devises and note taking will not be permitted in any compet­itive event.

INQUIRY

  1. An inquiry is a process providing an oppor­tunity for a competitor to submit constructive inquiries and sugges­tions via completion of the “Competitive Event Inquiry Procedure”. The inquiry system is a method of helping the Competitive Events Leadership Committee (CELC) contin­u­ously improve the events.
  2. The completed inquiry form must be signed by the competitor and his/her advisor and taken to conference Headquarters within two (2) hours after the conclusion of the event.
  3. The inquiry process will NOT reverse any decision made by the judges, but allows the Competitive Events Leadership Committee (CELC) to examine what happened in an event from the perspective of a competitor, review how the event ran, and fix that which can be corrected.

GRAND AWARDS SESSION

  1. The approved process for deter­mining finalists in compet­itive events will be the respon­si­bility of the Tabulations Committee. Individuals assigned to the Tabulations Committee have no direct inter­action with the competitors.
  2. Medals and/or trophies will be presented to the top three (3) quali­fying finalists in each compet­itive event for secondary and postsecondary/collegiate levels. Do not assume that events with three (3) or less competitors or teams will be awarded automat­i­cally a 1st, 2nd or 3rd place.
  3. If the tabulated results determine that no competitor performed at mastery level for first, second, or third place, no medals or trophies will be awarded in that event.
  4. Only award recip­ients adhering to the PENN HOSA State Leadership Conference (SLC) Dress Code for General Sessions will be permitted on stage to receive their medal or trophy. It is the respon­si­bility of the local chapter advisor to review this Dress Code with the competitors and make them aware of the conse­quence for non-compliance. Should this occur, the recipient will receive his/her medal and/or trophy at the base of the stage stairs.
  5. Competitors who place 1st, 2nd or 3rd in an event are eligible to compete in the same compet­itive event at the HOSA International Leadership Conference (ILC).
  6. For teams advancing to inter­na­tional compe­tition, at least 25% of the regis­tered members of a team must be competitors who were members of the winning team at the state level. Other “qualified” HOSA members of the same division (secondary, postsecondary/collegiate) may be substi­tuted in the remaining team positions so that the number of team members is consistent with the rules for that event. “Qualified” is defined as any active HOSA member, and may include members from other chapters within the school. Substitutes or additions on a team are not required to have competed in the event at the state level.

CHANGING EVENT CONTENT

  1. When advancing from one level of compe­tition to the next (such as from state to inter­na­tional compet­itive events), except where expressly prohibited, competitors are allowed to change/improve their speech, notebook, reflection book, portfolio, or any other event content as a part of the compet­itive event.

VIOLATIONS

  1. Any competitor who violates the PENN HOSA Code of Conduct during the course of the State Leadership Conference (SLC) may forfeit any award won during the conference.